Smart Folders — Automatically organize your library

Smart Folders in ReelCrafter v2.5 let you organize items without moving files around. Set a simple rule (a search term and/or a tag) and the folder populates automatically. Smart Folders exist in each library (Audio, Video, Images, and Reels) and update as your content changes.

In this article

  • Create a Smart Folder
  • Edit a Smart Folder
  • Remove a Smart Folder
  • How Smart Folders differ from regular folders
  • FAQ / Troubleshooting
  • Key things to remember

Create a Smart Folder

You can create Smart Folders in any library (Reels, Audio, Videos, Images).

  1. Open the library where you want the Smart Folder (e.g., Reels, Videos, etc.).
  2. In the Folders toolbar (above the folder list), click Create new Smart Folder.

  3. In the dialog:
    • New folder name — enter a name (e.g., Dance Remix).
    • Search keywords (optional) — type one or more words (e.g., remix).
    • Tags (optional) — pick one or more tags.

  4. Review the preview panel in the dialog. It explains exactly what will match in this library
    • In the Audio Library, keywords will also search track Metadata 
  5. Click Create Smart Folder. The folder appears under Smart Folders in the sidebar and populates automatically.

Logic & matching

  • Smart Folders use AND logic between fields.
    • If you set both Search keywords and Tags, items must match both.
    • If you set only one, items matching that single rule will appear.
  • Smart Folders are library-specific; create them separately in Reels/Audio/Videos/Images if you want mirrored views.

Edit a Smart Folder

  1. Hover over the Smart Folder and open the three-dot menu.
  2. Choose Edit smart folder.
  3. Update the search term or tag, then Save.
  4. Items are added/removed instantly based on your changes.

Remove a Smart Folder

  1. Hover over the Smart Folder and open the ⋯ menu.
  2. Choose Delete, then confirm.

Deleting a Smart Folder does not delete any items—it only removes the rule.

How Smart Folders differ from regular folders

  • Smart Folder = a rule that shows matching items; nothing is physically moved.
  • Regular folder = you manually place items there.
  • The same item can appear in multiple Smart Folders if it matches multiple rules.

FAQ / Troubleshooting

Why is my Smart Folder empty?

  • Check your AND logic: if you set both a search term and a tag, the item must match both.
  • Confirm you’re in the right library; Smart Folders only pull from the library where they’re created.
  • Verify spelling/spacing in the search term and that the tag exists on items you expect to see.

Can Smart Folders pull from multiple libraries at once?

  • Not currently. Create the Smart Folder separately in each library if you want mirrored views.

Do Smart Folders change my files or folder structure?

  • No. They’re dynamic views. Your original folders and items stay put.

Key things to remember

  • Smart Folders are library-specific (Audio, Video, Images, Reels).
  • Results include items from any folder or subfolder within that same library.
  • Criteria use AND between search term and tag.
  • Deleting a Smart Folder only removes the rule, not your items.
  • Items can appear in multiple Smart Folders.

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